How to make a complaint
We aim to provide exceptional service for all of our customers. However, if you’re not satisfied with the services we provide then please get in touch so we rectify this.
This G.Network Complaints Code of Practice (“Complaints Code”) lets you know how to make a complaint and how to take your complaint further if you need to.
We’re registered as an ISP with Ofcom, this means we have a complaints code of practice to protect residential and small business (meaning those businesses having 10 or fewer employees) customers.
You may also have rights under the law, this Complaints Code doesn’t affect them.
This Complaints Code covers the internet and/or telephone service (if you’ve chosen to use it) provided to you by G.Network.
In this Code, all references to “we”, “us” or “our” are references to G.Network and all references to “you” and “your” are references to you our Customer.
Handling of all complaints
We want to address your complaints or queries as fairly and quickly as possible. All members of our staff are aware of our Complaints Code and will always follow it, to make sure this happens.
If you’re unhappy with our services please let us know as soon as you can by emailing or calling our customer service team, using the contact details set out in this section below. If you prefer, you can send a letter to the address shown below. If you’re not able to make a complaint yourself, you can ask someone to make the complaint on your behalf.
You can contact customer service at firstname.lastname@example.org or over the phone on 0203 909 4555
To post a letter, our address is: G.Network Communications Ltd, 5 Swallow Place, London, England, W1B 2AF (marked “Complaints”)
How We’ll Respond
We’ll try our best to sort out your complaint or query during your first call with us (if you phone us about it) or by emailing you within 48 hours of receiving your complaint (if you tell us about it by email or post). Where this isn’t possible, we’ll agree on a course of action with you and (where we can) give you clear timeframes and next steps to sort things out.
If You’re Not Satisfied
If you’re not fully satisfied with the way we handled your complaint, or we haven’t resolved it completely, please send your complaint by email or post to our Customer Service team at the addresses shown above. Once we’ve received your complaint, we’ll acknowledge it within 48 hours and aim to respond to you within 10 working days.
Escalating Your Complaint
Once you have our response, if you’re still unhappy, you can escalate the problem to our COO, at the address listed above. Once received, it’ll be acknowledged within 48 hours, with the aim to respond within 10 working days.
If you're not happy with the resolution of your complaint within a period of eight weeks, or if we agree before the eight weeks are up that we can’t do anything more to resolve things, we’ll issue a “deadlock” letter. You can then, if you choose, make a complaint through Ombudsman Services.
Ombudsman Services offers an independent alternative dispute resolution scheme. It’s approved by Ofcom for the handling of consumer disputes. Its services are free of charge for residential and small business (those having 10 or fewer employees) customers.
You can contact Ombudsman Services by telephone on 0330 440 1614 or via its website, www.ombudsman-services.org.
Please note that Ombudsman Services will only deal with your complaint if you’ve first followed G.Network’s internal complaints procedure in full. If Ombudsman Services does deal with your complaint then an independent adjudicator will decide how your issue should be resolved, based on the details of your complaint.
If you’re unhappy with the way we or Ombudsman Services deal with your complaint, you can contact Ofcom, the independent regulator and competition authority for the UK communications industries, at Ofcom Contact Centre, Riverside House, 2A Southwark Bridge Road, London SE1 9HA, Tel: +44 (0) 300 123 3333 or +44 (0) 20 7981 3040, website: www.ofcom.org.uk
You can also get further help and advice from your local Citizens Advice Bureau but this isn’t part of our formal complaints procedure.
How to get a copy of the complaints code
This Complaints Code is published on our website at www.g.network. If you’ve any questions about the Complaints Code, or would like to receive a paper copy, please contact our Customer Service team by sending an email to email@example.com or phoning 0203 909 4555, or writing to us at
G.Network Communications Ltd
5 Swallow Place, London, England, W1B 2AF
marked for the attention of “Customer Service team”.
Customers with special needs
G.Network welcomes all Customers, including those with special needs. We’re committed to providing a supportive and non-discriminatory environment. To help our Customers with special needs, we can supply large print, Braille or audio versions of this Complaints Code and any of our literature, including all our legal pages, on request. For this or any other help with special needs (i) when using our services or (ii) in relation to an agreement for services you have with us, you can contact our Customer Service team by email, telephone or letter (as set out in the previous paragraph).
This Complaints Code of Practice was effective from 26th April 2018.